It is not written as one lengthy essay. Duke University; Policy Memo Guidelines. In the introduction to your internal memo, let readers know the situation or event you are addressing. Be sure to also state by whom and within what time frame these actions should be taken.
For longer memos, consider including a brief executive summary that highlights key findings and recommendations. Rather, it is divided into sections, with headings that identify the content or major point of each section. Counter-arguments against your position.
Use of non-textual elements -- review all tables, charts, figures, graphs, or other non-textual elements and make sure they are labeled correctly. Check your terminology — Does the document contain words, abbreviations, or acronyms that everyone will understand?
Recommendations or conclusions about the issue. The reader is presumably a decision-maker with limited knowledge of the issue and with little time to contemplate the methods of analysis. Be straightforward about it because doing so strengthens your arguments and it will help the reader to assess the overall impact of recommended policy changes.
WWS Admissions Applicants often ask us to provide some guidance in writing a policy memo. It may include a directive, call to action, or what other actions can be taken. Evidence of the scope of the issue. Avoid lengthy digressions and superfluous narration that can distract the reader from understanding the policy problem.
Do not hide or under-report information that does not support your policy recommendations. The reader should expect your recommendations to be based upon evidence that the problem exists and of the consequences [both good and bad] of adopting particular policy alternatives.
Each sentence must serve to advance your presentation. Kennedy School of Government. Massachusetts Institute of Technology.
Persuade Provide information Communicate semi-formally Email is rampant in the business world. If you identify one or more of them, you should rewrite or re-organize the content accordingly.
If not, you should go back and clarify your recommendations or provide further evidence as to why the recommendation is most appropriate for addressing the issue. Acknowledge the law of unintended consequences -- no policy analysis is complete until you have identified for whom the policy is supposed to benefit as well as identify what groups may be impacted by the consequences of implementation.How to Write a Policy Memo.
Policy Memos are short, concise documents used to communicate policy inside government organizations, and beyond. HKS students may write policy memos in the classrooms and in future jobs, both in the public and private sectors. Following a simple, three-step process, students will be able to craft excellent.
Sample letter to policymaker [Insert your address here VERY important] October 19, The Honorable Ruth Smith Hart Senate Office Building Washington, D.C.
Dear Senator Smith: [1st paragraph states the reason for your letter and who you are.] I am writing to inform you what a tremendous difference our Learning for All Afterschool. Writing a policy memo to a group of subordinates is very different from writing to peers outside an organization or to superiors.
Analyze the problem or issue and. Below is an excerpt from Steve's policy memo writing guidelines he provides to the graduate students in that course: Purpose. A policy memo provides information, guidance or recommendations about an issue or problem to a decision-maker.
Policy Coordinating Office responsible for the maintenance and distribution of policy records and up-to-date procedures along with providing guidance to you as policy (and procedure) owners will make your investment in preparing written documents a. A policy memo is a document that provides analysis and/or recommendations for a particular audience regarding a particular situation or problem.